This policy describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 1998 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).Please read the following carefully to understand our practices regarding your personal data and how we will treat it. 


GammaTax Accountancy Services is an accountancy-payroll practice. The firms contact details are as follows: GammaTax Accountancy Services, Beyhan Kosar-Data Protection Officer, EXETER, United Kingdom. For the purpose of the Data Protection Legislation and this policy, GammaTax Accountancy Services is the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy policy.We may amend this privacy notice from time to time. If we do so, we will supply you with and/or otherwise make available to you a copy of the amended privacy notice.Where we act as a data processor on behalf of a data controller (for example, when processing payroll), we provide an additional schedule setting out required information as part of that agreement. That additional schedule should be read in conjunction with this privacy notice.


We obtain personal data about you, for example: 

  • When you request a proposal from us in respect of the services we provide;
  • When you engage us to provide our services and also during the provision of those services;
  • When you contact us by  email, telephone, post for example when you have a query about our  services; or
  • From third parties and/or publicly available resources (for example, from your employer or from      Companies House).


The information we hold about you may include the following:

  • your personal details (such as your name, address, bank details, national insurance number, tax code,      salary details and income sources);
  • details of contact we have  had with you in relation to the provision, or the proposed provision, of  our services;
  • details of any services you  have received from us;
  • our correspondence and  communications with you;
  • information about any  complaints and enquiries you make to us;
  • information we receive from      other sources, such as publicly available information.


We may process your personal data for purposes necessary for the performance of our contract with you. We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client. We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for business development, statistical and management purposes.We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.Situations in which we will use your personal data. We may use your personal data in order to:

  • carry out our obligations  arising from any agreements entered into between you and us (which will most usually be for the provision of our services);
  • carry out our obligations  arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be      an employee, subcontractor, supplier or customer of our client;
  • provide you with information  related to our services and our events and activities that you request from      us or which we feel may interest you, provided you have consented to be  contacted for such purposes;
  • seek your thoughts and opinions on the services we provide; and
  • notify you about any changes  to our services.

In some circumstances we would anonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you.If you refuse to provide us with certain information when requested, we may not be able to perform the contract we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.Data retention. We will only retain your personal data for as long as is necessary to fulfill the purposes for which it is collected. When assessing what retention period is appropriate for your personal data, we take into consideration: 

  • the requirements of our  business and the services provided;
  • any statutory or legal  obligations;
  • the purposes for which we  originally collected the personal data;
  • the lawful grounds on which  we based our processing;
  • the types of personal data we have collected;
  • the amount and categories of  your personal data; and
  • whether the purpose of the processing could reasonably be fulfilled by other means.

Change of purpose

Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose. Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.


Why might you share my personal data with third parties? We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.We will not share your personal data with other third party organisations without your specific consent.

What about other third parties? We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law. 


We will not transfer the personal data we collect about you outside of the EEA. 


We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.


Your duty to inform us of changes.It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below. Your rights in connection with personal data. Under certain circumstances, by law you have the right to:

  • Request access to your  personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where  you have exercised your right to object to processing (see below).
  • Object to processing of your  personal data where we are relying on a legitimate interest (or those of a      third party) and there is something about your particular situation which makes you want to object to processing on this basis.
  • Request the restriction of  processing of your personal data. This enables you to ask us to suspend  the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal data to you or another data controller if the processing is based  on consent, carried out by automated means and this is technically  feasible.

If you want to exercise any of the above rights, please email our data protection point You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.


In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please click here Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.


Any changes we may make to our privacy policy in the future will be updated on our website at: This privacy policy was last updated on 25 May 2018. 


If you have any questions regarding this policy or if you would like to speak to us about the manner in which we process your personal data, please contact us at: or write to GammaTax Accountancy Services, Beyhan Kosar, Exeter, United Kingdom. You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone - 0303 123 1113 (local rate) or 01625 545 745 

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